Job Description
Our client, an Investment Management firm located in the Flatiron area of Manhattan is seeking to hire a Temporary to Permanent Facilities Coordinator to support their New York City office. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 8:30am-5:30pm with availability for OT as needed.
What You'll Do:
- Facility Operations:
- Oversee the daily operational performance of the office, ensuring all systems are functioning efficiently and reliably.
- Maintain and test critical infrastructure, including UPS systems, BMS, backup generator, transfer switch, fans, and HVAC/cooling equipment.
- Conduct regular preventative maintenance to avoid system downtime and ensure constant availability of critical systems.
- Handyman Duties:
- Performing small repairs (e.g., fixing equipment, painting, simple installations, carpet cleaning, light bulbs).
- Emergency Preparedness:
- Develop and implement protocols for handling critical equipment failures or outages, minimizing downtime.
- Coordinate regular system inspections, load tests, and emergency drills for equipment (e.g., generator testing, UPS failover procedures).
- Vendor and Contractor Management:
- Identify and manage relationships with contractors and service providers for repairs, maintenance, and inspections for key systems (e.g., mechanical, electrical, and HVAC).
- Schedule and supervise all outsourced maintenance activities, ensuring adherence to timelines and the highest quality standards.
- Compliance and Safety:
- Maintain compliance with building codes, safety regulations, and industry standards for office operations and critical equipment.
- Ensure proper recordkeeping of maintenance logs, system inspections, and repair histories.
- Communication:
- Summarize findings, recommendations, and follow-ups with clarity and precision.
- Communicate effectively and efficiently, especially when balancing off-hours workflows.
- Team Collaboration:
- Act as the primary point of contact for all critical facilities-related issues and respond promptly to requests from internal stakeholders.
- Partner with our Workplace Service Manager who tackles the non-critical facilities tasks throughout the office.
- Work closely with the IT, Security, and Operations teams to ensure critical trading infrastructure (such as power, internet, HVAC, and backup systems) remains highly reliable and operational at all times.
- Work closely with the building management team to stay on top of any changes and future maintenance.
- Additional duties as assigned or needed.
Skills You'll Need:
- Proven experience (5+ years) in facilities management, preferably in an office environment with mission-critical systems.
- Strong technical knowledge of electrical systems, UPS systems and HVAC/cooling equipment. Fire suppression, and transfer switches.
- Basic knowledge of IT systems supporting trading operations, Microsoft Office, Jira, and Confluence.
- Familiarity with building management systems (Specifically Schneider EcoStructure)
- Demonstrated experience with vendor management, scheduling, and contract negotiation.
- Strong knowledge of New York City building codes, safety regulations, and energy efficiency requirements.
- Ability to remain calm under pressure and troubleshoot systems during emergencies.
- Strong organizational and interpersonal skills to interface effectively with diverse teams, including traders, executives, vendors, and building management.
- Strong critical thinker and problem solver who can work autonomously with little direction while being solution-oriented and collaborative.
- Service-oriented with a professional approachable demeanor.
- Reliable and predictable availability.
- Willing to stagger shifts to work off business hours, work some weekends, and be on-call during an emergency.
- Comfortable with being on-call after hours in case of emergencies or maintenance issues involving critical infrastructure.
Compensation:
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser:
Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)Beacon Hill
Job Tags
Permanent employment, Contract work, Temporary work, For contractors, Immediate start, Flexible hours, Shift work, Weekend work,