Job Description

Our client, a dynamic team of two accomplished investors and entrepreneurs, is seeking a highly organized and proactive Executive Assistant to provide administrative support across multiple business ventures including investment and Venture Capital initiatives, and additional entrepreneurial ventures. This is an exciting opportunity for a polished, detail-oriented administrative professional who thrives in a fast-paced, ever-changing environment.

***The role will be part-time, 20 hours per week in the office in the afternoons in Los Altos with additional remote work flexibility based on the Founders’ needs.

Key Responsibilities:

• Manage complex calendars and schedule meetings for executives.
• Organize and prepare for meetings, including gathering documents, coordinating logistics, and arranging meals.
• Handle timely and responsive communication via email, Slack, text, and phone.
• Coordinate domestic and international travel arrangements.
• Maintain various records and documents for the executives.
• Assist with administrative tasks such as printing, mailing, copying, filing, and message handling.
• Support special projects as needed across multiple business ventures.

Qualifications & Skills:

• 3-5 years of experience supporting senior executives or teams in a professional setting.
• Bachelor’s degree strongly preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Exceptional organizational and multitasking abilities with a resourceful, can-do attitude.
• Excellent organization and time-management skills.
• Comfortable interacting with high-level executives and external stakeholders.
• Prior experience in the financial services industry is a plus.

Pay Range:

$40/hr - $53/hr

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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