Administrative Assistant - Level IV Job at CAITTA INC, College Park, MD

WlpmMUdXVVpROWxpQjc0NGx4a1MzVUc5M3c9PQ==
  • CAITTA INC
  • College Park, MD

Job Description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to Executive Director at NIH with administrative tasks. The ideal candidate will possess NIH experience with strong communication skills and a proactive approach to problem-solving. This role is essential in ensuring smooth office operations and providing excellent support to both staff and clients. The Administrative Assistant shall possess a very high level of professionalism, with an expertise in the following:

Knowledge of NIH Travel Support, Conference support, Executive calendar management

Responsibilities

The Administrative Assistant shall have an extensive and demonstrated knowledge of office policies, processes and procedures, and the ability to quickly grasp newly assigned processes and procedures.

The Administrative Assistant IV shall have very strong written and oral communication skills, demonstrates the ability to interpret/apply sound business judgment, and the innate ability to be resourceful, creative, and a problem solver.

The Administrative Assistant IV shall be able to work independently in the absence of specific instructions on numerous tasks with a high degree of speed using organizational skills and perform these duties while exhibiting the ability to maintain effective relations/results with clients and staff (onsite and remote). The Administrative Assistant shall exercise confidentiality, discretion, and problemsolving skills.

Provides daytoday operational program support. The tasks shall also include the following:

  • Provides logistical support for conferences, workshops, site visits, virtual, and other appropriate meetings. Satisfies customer expectations by providing timely responses and following through on requests.
  • Maintains Director's calendar and prepares meeting materials
  • Experience with Domestic and International travel, conference scheduling for executives Must have experience
  • Experience with NIH Concur Government Edition CGE Facilitate logistical arrangements for travel by preparing travel requests and itineraries according to government travel regulations, and reconciling travel vouchers
  • Experience with preparing HR packages NIH Enterprise Human Capital Management (EHCM)
  • Prepare correspondence, narrative reports, summaries of meetings and a variety of other related materials.
  • Interface with employees and Government clients on a regular basis.
  • Coordinate employee travel and reviewing, certifying expense reports.
  • Coordinate annual performance reviews; addressing and resolving performance issues.
  • Conduct new employee orientations, reviewing and approving timesheets.
  • Establish and maintain cooperative working relationships with a diverse group of staff members and customers to support successful performance across operations and projects.
  • Develop and maintain both program and technical documentation.
  • Assist with security and credentialing process as per various requirements.
  • Assist in the planning, organizing and completing of a wide variety of clerical and administrative program activities.
  • Make arrangements for conferences and meetings and assemble established background materials, as directed by the Director. Handle differing situations, problems, and deviations in the work of the office according to the staffs general instructions, priorities, duties, policies, and program goals.
Qualifications:

  • 5 or more years of experience in Administrative and Program Support.
  • Highly proficient in the use of current Microsoft products such as PowerPoint, Word, Excel, Outlook, SharePoint, Adobe Acrobat, and scheduling/navigating conference applications (i.e., ZOOM, MS TEAMS, WEBEX).
  • MUST HAVE Experience working with following NIH systems Concur Government Edition CGE; NIH Enterprise Human Capital Management (EHCM) ; POTS Purchasing Online Tracking System
  • Excellent written and verbal communication skills, including the ability to comprehend and communicate with team members.
  • Well organized and ability to prioritize, multitask and adhere to deadlines while working independently.
  • Maintain a commitment to honesty, integrity and high level of efficiency and accuracy all the time.
  • Highly motivated and strong team player with a commitment to ensure business requirements.
  • Subject matter expert in grammar, spelling punctuation, and reparation/proofreading all standard/executive level office documents.
  • Significant experience communicating with individuals at all levels, both orally and in writing
  • Bachelor's degree or equivalent experience

Flexible work from home options available.

Job Tags

Remote job, Work from home, Flexible hours,

Similar Jobs

Strategic Group

Retail Activation Manager Job at Strategic Group

 ...initiatives. For more than two decades, weve built a reputation for engaging our clients retail customers and influencing their hard-to-penetrate consumer base. RETAIL ACTIVATION MANAGER In this role, the Retail Activation Manager will serve as the primary marketing... 

Berry Global, Inc

Entry Level Position - Print Operator Job at Berry Global, Inc

 ...reporting any injuries or unsafe acts immediately to designated staff (leadership team, HR etc.) Responsible for maintaining a high level of housekeeping in and around work area throughout the course of the shift Perform miscellaneous tasks for Printing Department or... 

Cook Children’s Health Care System

staff - Registered Nurse (RN) - Med Surg - $57+ per hour Job at Cook Children’s Health Care System

 ...Cook Childrens Health Care System is seeking a Registered Nurse (RN) Med Surg for a nursing job in Euless, Texas. Job Description & Requirements...  ...physician practice or clinic setting. Provides comprehensive ambulatory nursing care as directed by physician(s) and/or nurse... 

Carl's Jr

Shift Leaders Job at Carl's Jr

 ...place for you. Carl's Jr. is now hiring great people who have a positive and outgoing character, and have open availability for all shifts including opening, lunch, dinner, late night and weekend shifts. As a Carl's Jr Shift Leader, you'll enjoy the benefits of working... 

Reliable Nurse Staffing

Travel Nurse RN - Home Health - $1,956 per week Job at Reliable Nurse Staffing

 ...Reliable Nurse Staffing is seeking a travel nurse RN Home Health for a travel nursing job in Sioux Falls, South Dakota. Job Description & Requirements ~ Specialty: Home Health ~ Discipline: RN ~ Start Date: 04/28/2025~ Duration: 13 weeks ~40 hours per week...