Administrative Assistant II (for Faculty) - HYBRID Job at TalentBurst, an Inc 5000 company, Cambridge, MA

WkpQekZtb2RSOTFoQWJzOGxoc1MyMEc0M0E9PQ==
  • TalentBurst, an Inc 5000 company
  • Cambridge, MA

Job Description

Job - Administrative Assistant II (for Faculty)

Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)

Duration – 3+ months (There is some potential for extension or conversion but that is not guaranteed.)

Pay rate - $ 40.00/hr.

Work Schedule: 35 hours/week

Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately.

Position Description:

  • Sets up and administers systems and processes for a department.
  • Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations.
  • Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required.
  • Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed.
  • Responsible for maintaining information on course website, producing seating charts, updating class lists, etc.
  • Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements.
  • Prepares itineraries and documents to facilitate faculty travel.
  • Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information.
  • Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions.
  • Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.
  • Willingness to explore and learn new software and applications.
  • The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

Job Tags

Similar Jobs

Guided Search Partners

Maintenance Manager Job at Guided Search Partners

 ...are partnered with a well-established plastic container manufacturer in the Southeast. This growing organization is seeking a maintenance manager at their Tennessee facility. Qualifications ~5-10+ years Maintenance in plastic manufacturing ~ Hands on extrusion... 

Motion Recruitment

LEAN Business Consultant Job at Motion Recruitment

 ...Short-term, 4-month contract with a large FinTech client of Motion Recruitment Partners for a LEAN Business Consultant. Role may require some on-site days in San Diego, CA 92129 - non-local candidates will not be considered. Primary Accountabilities: Lead Gembas,... 

MRCC

Solar Installer Apprentice Job at MRCC

 ...state of Michigan alone. *Requirements*- Solar installation experience not necessary - WE ARE LOOKING FOR HARD WORKING MEN OR...  ...LEVEL **Organization Details** Simply put, we are not a temp agency and we do not hire just anybody, we are highly selective and... 

TurnPoint Services

Litigation Paralegal Job at TurnPoint Services

 ...POSITION SUMMARY The Litigation Paralegal will support the Legal Team in their day-to-day litigation related activities. In this role,...  ...paced environment ~ Able to self-manage and be productive in a remote work environment ~ Able to handle sensitive matters with... 

Tohono O'odham Nation Healthcare

Administrative Medical Assistant - PRC Job at Tohono O'odham Nation Healthcare

 ...Purchased Referred Care (PRC) Branch or Administrative Office. It may be situated...  ...necessary referrals into the RCIS system. Assists patients in the scheduling of referred...  ...TONHC Healthcare facilities, including medical, social service, dental, and private sector...