Job Description

Job Description

Job Description

Administrative Assistant

ArcLedge Inc. is a rapidly growing, purposeful, and relationship driven accounting firm tasked with providing our clients with exceptional accounting, bookkeeping and controller solutions. We pride ourselves on centering everything we do around our ability to Welcome Challenges, Enjoy the Journey, and always stay One Step Ahead. 

About the Role

ArcLedge Inc. is seeking a proactive and highly organized Administrative Assistant to join our team. Reporting to the Senior Manager of Business Operations, this individual will play a crucial role in ensuring smooth day-to-day operations by providing administrative, office, and team support. The ideal candidate will have strong problem-solving skills, the ability to handle sensitive and confidential information with discretion, and the flexibility to adapt to evolving business needs. This role is 100% in-person at our NYC office. 

Key Responsibilities

• Frontline Communication – Serve as the first point of contact by answering and directing calls, taking accurate messages, and ensuring timely follow-ups. 
• Correspondence Management – Handle all incoming and outgoing mail and packages, ensuring accurate sorting, distribution, and prompt delivery. 
• Financial Processing – Process and deposit checks while maintaining detailed and accurate records. 
• In-Person Deliveries – Conduct on-site deliveries to clients or team members as needed. 
• Office Organization & Maintenance – Maintain a well-organized and efficient workspace by monitoring inventory, managing file organization, and ensuring a clean and inviting office environment. 
• Building Liaison – Act as the primary contact for building management, coordinating services to support office operations. 
• Payment Oversight – Assist in managing the payment approval process, ensuring accuracy, compliance, and timely submission. 
• New Hire Onboarding – Support onboarding by preparing necessary materials and coordinating technology setup for new team members. 
• Meeting & Event Coordination – Assist in planning and executing company-wide meetings, training sessions, and special events, including managing company gifts.
• Document & Database Administration – Ensure consistency and accuracy in team documents, including organizational charts and client databases. Assist with the set-up and removal of clients in relevant tech systems. 
• Task Management & Reporting – Maintain updates in the company’s task management system and client databases while generating team reports, including billing reports. 
• Process Improvement – Identify opportunities for efficiency improvements and implement streamlined procedures. 
• General Support & Special Projects – Provide administrative assistance and contribute to ad hoc projects as needed. 

The Ideal Candidate

• Is a proactive problem-solver who thrives in a dynamic environment. 
• Demonstrates discretion and professionalism in handling sensitive information. 
• Is highly detail-oriented with strong organizational and time management skills. 
• Has a flexible mindset and can adapt to changing business needs. 
• Possesses excellent communication and interpersonal skills to interact professionally with internal teams and external partners. 
• A strategic thinker who actively seeks opportunities to improve processes, streamline procedures, and enhance overall efficiency. 
• Excellent verbal and written communication skills. 

If this sounds like you, and you believe you’d be a good fit, we strongly encourage you to apply!

Requirements

• Can work full-time, in-office, Monday through Friday during standard business hours. 
• Bachelor’s degree or equivalent work experience 
• 5+ years of experience in administrative or executive assistant support roles 
• Proficient in MS Office Suite, Google Suite, and Zoom 
  
   

Compensation and Benefits: 

• Health Insurance: Medical, Dental, and Vision 
• 401(K) Company Match 
• Paid Time Off and Holidays 

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